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Frequently Asked Questions*

  1. What is Habitation ?

  2. How the CRCs can verify or cross check the information/data received from Private schools ?

  3. If the teacher is deputed in the school from another school and the teacher is drawing his/her salary from the parent school, in which school the teacher will be counted ?

  4. What do you mean by respondent ?

  5. In case of enrolment by social category whether the enrolment figure under Muslim Minority Column is included into the overall enrolment because it is already covered under the General/SC/OBC Category ?

  6. Whether Sports Fund, Building Fund, Red cross Fund or Other funds be included into school particular “funds received from other sources” ?

  7. Which schools are supposed to be covered under DISE ?

  8. If a school is unrecognized, what is to be done with such school ?

  9. What is the supplementary variable ?

  10. Can data entry be undertaken at Block levels ?

  11. Where are DISE Software patches are available ?

  12. What is yahoo group of DISE users ?

  13. Who should fill-up the DISE format ?

  14. What should be the source information to fill-up DISE DCF ?

  15. At what level DCF is to be Printed ?

  16. What are the requirements to run DISE Software ?

  17. What is the latest version of DISE ?

  18. I am a CRC Coordinator. What I am supposed to do and what are my responsibilities in regard to DISE ?

  19. What should I do if a school does not supply information? (CRC Coordinator) ?

  20. What to do if year of establishment of a school is not available/School is very old ?

  21. Is pre- primary be also considered while entering data for “lowest class in school” ?

  22. At the time of data entry, I found necessary information is not filled in DCF. What should I do ?

  23. How do I know whether a classroom In a school needs major or minor repairs ?

  24. What should I do if enrolment by age do not match with enrolment by category &amp; medium of instruction ?

  25. What do I mean for “funds from other sources” ?

  26. What is the meaning of school code (11 digit) ?

  27. How do I define partially Pucca Classroom ?

  28. Classrooms with Blackboard at Ground Level ?

  29. What, if electricity connection is there in school but no electricity ?

  30. What do I mean by Toilet seats are functional ?

  31. What do I mean by functional Computer ?

  32. How do I know whether a student is OBC/ SC/ST/Muslim Minatory ?

  33. If a child in Grade I  is ≤5how do I make in data entry ? What if a student in Grade II and subsequent grades ?

  34. How to identify type of impairment for CWSN ?

  35. What do you mean by Para Teacher/Contractual Teacher ?

  36. How do you define non- teaching staff ?

  37. I am a District MIS Coordinator. How do I check, consistency of my data ?

  38. If Mid-Day-Meals is cooked in a classroom, should this room is to be included in No. of classrooms ?

  39. I am a Headmaster, I have to fill DISE DCF in February. Should I fill-up current info or of 30th September ?

  40. How do I know my school is attached to which CRC ?

  41. The distance from CRC to School is 10.5 but space is not provided in DCF to fill-up the distance in decimal ?

  42. What is DISF fortnight/week ?

  43. What do we mean by a residential school ?

  44. What do you mean by Pucca/Partially Pucca, Kuccha Classroom ?

  45. How to fill the DCF if in a school Grade I-VIII is recognized and grade IX-X is run by a private management ?

  46. If a student takes leave during the examination time and not promoted to the next grade then what is the category of such student ?

  47. Regarding drinking water facility: If a school is having Hand-Pump installed in the well, what should be the source or drinking water Hand-Pump or Well?

  48. If there are computers being used in the Schools Office should they be counted in ‘Number of Computers Available’ ?

  49. What is No. of working days spent on non teaching assignments ?
  1. What is Habitation ?

A habitation is a distinct cluster of houses with a local name. It is a centre where people live in a compact and contiguous manner.
  1. How the CRCs can verify or cross check the information/data received from Private schools  ?

The CRCs can cross check the information from the school registers and also check the data for internal consistency.
  1. If the teacher is deputed in the school from another school and the teacher is drawing his/her salary from the parent school, in which school the teacher will be counted ?

If a teacher is on deputation (even for small period) he/she will be counted in the school where he/she is presently teaching irrespective of the salary being drawn from other school.

  1. What do you mean by respondent ?

In a few cases where Headmaster is not present/available one of the school teachers will have to fill-up the DCF. In such cases the teacher who is filling-up the DCF will be treated as the respondent.
  1. In case of enrolment by social category whether the enrolment figure under Muslim Minority Column is included into the overall enrolment because it is already covered under the General/SC/OBC Category ?

The enrolment under Muslim Minority column should not be considered while counting the total enrolment. The Muslim Minority enrolment is already included in the General/SC/OBC category.  

  1. Whether Sports Fund, Building Fund, Red Cross Fund or Other funds be included into school particular “funds received from other sources ” ?

All the funds received by the school other than from the Education Department should be included. Building fund, School major repairs grant etc. should not be included because they are provided by the Education Department only.
  1. Which schools are supposed to be covered under DISE ?

All the recognized schools imparting elementary education are supposed to be covered under DISE. It may include schools teaching following classes

·        From Class 1 to class 5

·        From Class 1 to class 8

·        From Class 1 to class 10/12

·        From Class 6 to class 8

·        From Class 6 to class 10/12 

All Schools under  Department of Education, Tribal or Social Welfare Department, Local body, Private. Aided and Private Unaided are supposed to be covered under DISE.
  1. If a school is unrecognized, what is to be done with such school ?

Under DISE, our mandate is to collect data from all the recognized schools only. However, a few states also collect data from the unrecognized schools for their own use. The data from the unrecognized schools may be collected only if the State has decided to collect data from such unrecognized schools.
  1. What is supplementary variable ? 

DISE has the flexibility to accommodate state-specific variables which are to be used by the State only. Supplementary variables are the variables which are not the part of the standard National DCF. Decision to identify and add  supplementary variables has to be taken by the State and should be implemented in the entire State and not in a few districts.
  1. Can data entry be undertaken at Block levels ?

Yes, if a computer and a trained Data Entry Operator (on DISE) is available, the data entry could also be arranged at the Block level.
  1. Where are DISE Software patches are available  ?

The DISE Software patches are available  at www.thedise.net/dise.html
  1. What is yahoo group of DISE users ?

The yahoo group of DISE users is the group of different DISE users at National/State/District/Block level where they can share their experiences and problems and could be answered by anyone who is a member of the group.

  1. Who should fill-up the DISE format ?

The Headmaster/Head Teacher should fill–up the DISE format.
  1. What is the source of information which is to be filled-in DISE DCF ?

The school’s enrolment and teachers registers, bank accounts and other relevant documents should be used to fill-up the DISE DCF. A few infrastructure questions may be filled-up based on the Head Master/Teacher’s observation.

  1. At what level DCF is to be Printed ?

There are two ways of printing the DCF

1.    Blank DCF from the Printing Press

2.    DCF with static school specific data from the software 

In case option 1 is used to print the DCF, it is recommended to have it printed at the State level. If the option 2 is selected, DCF may be printed at the District/Block level (if sufficient infrastructure is available) using the latest DISE software.

  1. What are the requirements to run DISE Software ?

The basic requirement to run DISE software is that your computer should have Microsoft Windows and Oracle database (Oracle 7 or above / the latest version of Oracle whichever is available, as on August 2011 Oracle11g is the current version).

  1. What is the latest version of DISE software?

DISE 2009 is the latest version of DISE software. Though, you are requested to visit www.thedise.net/dise.html for latest version.
  1. I am a CRC Coordinator. What am  I supposed to do and what are my responsibilities with regard to DISE ?

It is your responsibility to ensure complete coverage of schools falling under your jurisdiction and see that there are no missing values and the data is internally consistent. You have to submit the filled in DCF to BRC Coordinator by the time specified to you.
  1. What should I do if a school does not supply information ? (CRC Coordinator)

States have been advised to give advertisements in the newspapers before the commencement of data collection each year which may be used to convince the school. Still, if a school is not cooperating in providing the data, the issue may be brought up to the notice of DEO/DPC. Concerted  efforts should be made to collect the data from all such schools.
  1. What to do if year of establishment of a school is not available/School is very old ?

The year of establishment is generally available with the District Education Officer (DEO) who maintains the School Register for all the schools including the old schools. However, in rare cases the information may not be available even with the DEO. In such cases, probable year of establishment may be filled-in by the Head Master in consultation with the BRC/CRC Coordinator and the same may be reported.

  1. Is pre- primary be also considered while entering data for “lowest class in school” ?

While entering data into the DISE DCF, the lowest class should be Class 1 or Class 5/6 only. Pre-primary should not be considered as the lowest class in the school.
  1. At the time of data entry, I found that complete information is not filled-in DCF ? What should I do ?

The data Capture Format should be sent back to the school through BRC and CRC Coordinators and get it corrected within three days. The Data Entry Operators are not supposed to make any assumptions/corrections and feed the data at their own.

  1. How do I know whether a classroom in a school needs major or minor repairs ?

The classification of classrooms require major or minor repairs could be done using the following:

 

Major Repairs:  If a classroom require repair work which would cost more than Rs. 5,000/-, it will be graded as classroom that requires major repair.

 

Minor Repairs:   If a classroom require repair work which is not estimated to cost more than Rs. 5,000/- it would be considered a classroom that requires minor repair.

 

Good condition:  The classroom which do not require any repair work should be treated as classroom with good condition.

 

Note:

1.  The whitewash, paint, glass or other cosmetic work should not be considered for repair work.

  1. The repair estimates may be worked out in consultation with Mason and  VEC members by the Head Master.
  1. What should I do if enrolment by  Age do not match with Enrolment by Category & Mediums of instruction ?

The three enrolment tables must tally. In case of  discrepancy, the DCF should be sent back to school for necessary corrections. If the Enrolment by Caste and Enrolment by age are matching and the school has only one medium of instruction, the total enrolment may be fed into the enrolment by medium of instructions.
  1. What do I mean for “funds from other sources” ?

The funds received from other than the Education or concerned department to which the school belongs, should come under “funds received from the other sources”. Generally, the donations by the Village Panchayat etc. comes under this head.

  1. What is the meaning of a school code ? (11 digit)

The decomposition of a school code 01020100101 is as follows:  

01         02       01        001                      01

State   District   Block   Village       School Sequence
  1. How do I define partially Pucca Classroom ?

A partially pucca classroom may be defined as classroom with all four walls of bricks/stone has roof of tin/fiber/asbestos sheet or any other shed than it may be reported under the category, “Partially Pucca” .

  1. Classrooms with Blackboard at Ground Level ?

The classrooms with blackboard at ground level means the classroom where the lower part of all walls are painted black and being used by the children to use the same for writing purposes. These classrooms are also known as “Anandayi Classrooms”.

 

Note: The blackboards at ground level should not be counted as total blackboards available in the school.

  1. What, if electricity connection is there in school but no electricity ?

There are three options for Electricity Yes/No

1.    Yes

2.    No

3.    Yes but not functional

In case the electricity connection is available but it is not functional for any reason, it should be considered as ‘Yes but not functional’.
  1. What do I mean by "Toilet seats are functional" ?

In a few cases, it is found that the toilet seats are available but the toilet is not functional due to various reasons. In this case, we need to provide the number of toilet seats functional (being used) out of the total available.
  1. What do I mean by a functional Computer ?

The number of computers being used by the students (except temporary non-functional) should be provided.
  1. How do I know whether a student is OBC/ SC/ST/Muslim Minority ?

Generally, this information is available in the school admission register.
  1. If a child is ≤5 in Grade I, how do I make the data entry? What if a student in Grade II and subsequent grades ?

≤ 5 option is available for Grade I only. It may also be possible that one may have a student of Grade II of age 10 and above, in such cases the maximum age limit provided for the particular grade may be used. 

  1. How to identify type of impairment for CWSN ?

The nature of impairment could be used from the Certificate available with CWSN.
  1. What do you mean by Para Teacher/Contractual Teacher ? 

Largely, teachers getting fixed salary (or not getting salary similar to regular teachers or appointed on contractual terms) be considered as Para/Contract teacher.
  1. How do you define non- teaching staff ?

The Administrative staff (Clerk, Accountant etc.), Peon, Sweepers, Gatekeeper etc. should be counted in the non-teaching staff.
  1. I am a District MIS Coordinator. How do I check, consistency of my data ? 

The MIS coordinator should check consistency of data using the consistency option provided in the DISE School Database Module and make sure that it does not show any ‘*’ . The MIS Coordinator is also supposed to compare the data with the previous year (number of schools, enrolment, teachers etc.) and make sure that the number of schools covered in the current year is not less than the previous year. Same checks should also be made on total enrolment, teacher and classrooms.

  1. If Mid-Day-Meal is cooked in a classroom, should this room be included in number of classrooms in school ?

The classroom being used for cooking Mid-day-Meal should not be counted as a classroom. Instead, it should be counted as 'other rooms'.
  1. I am a Headmaster, I am filling-up DISE DCF in February. Should I fill-up current information or of 30th September ?

The information should always be filled-in as on 30th September.

  1. How do I know my school is attached to which CRC ?

The CRC Coordinator contacting the school would know the schools lying under his/her jurisdiction. In case CRC Coordinator is not involved in the process, the BRC Coordinator have the cluster-wise school list and will be able to provide the information.
  1. The distance from CRC to School is 10.5 but space is not provided in DCF to fill-up the distance in decimal ?

You should round off the distance and the absolute number should be entered.

  1. What is DISF Fortnight/ week ?

DISE Week/Fortnight is the period during which the data is collected from all the recognized schools. Many states are observing DISE Week/Fortnight to collect the data in a time-bound manner.
  1. What do we mean by a residential school ?

A school is considered as a residential school, if the school has boarding/Hostel facility for children.

  1. What do you mean by Pucca/Partially Pucca, Kuccha Classroom ?

Pucca - The classroom in which all four walls and roof are constructed with bricks/concrete/Stone is called 'pucca classroom' (also known as RCC building).

Partially Pucca - If all the four walls are of bricks/stone and its roof is of tin/fiber sheet/any other shed, than it should be considered as 'partially pucca'.

Kuchcha Building – If all the four walls are not brick walls then it should be considered as 'kuchcha'. (Example: mud, bamboos, hard plywood)

  1. How to fill-up the DCF if in a school  Grade I to VIII is recognized and Grade IX - X is run by a Private management ?

Our mandate under DISE is to collect data from elementary schools only. In this case the data will be collected from Grade I-VIII under DISE and the data for grades IX-X will not be collected.

  1. If a student takes leave during the examination time and not promoted to the next grade then what is the category of such student ?

The student will be considered as repeater and will be treated as ‘Failure’.
  1. Regarding drinking water facility: If a school is having Hand-Pump installed in the well, what should be the source or drinking water, Hand-Pump or Well ?

In this case the source of drinking water facility will be 'Well' as the Hand-Pump is a medium to draw water from the Well.
  1. If there are computers being used in the School's Office, should they be counted in ‘Number of Computers Available’ in school ?

No, only those computers will be counted which are being used to teach students.

  1. What is number of working days spent on non-teaching assignments?

Number of working days spent on activities other than teaching would be considered as working days spent on non-teaching assignment.  This may include work done on election duty, immunization etc.
 
* Contributions received from Mr. Shalender Sharma is gratefully acknowledged.
 
 
 
 

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